DeLand High School BPA Agenda/Minutes - 4/20/2010
Item 1: Welcome
Item 2: Reading of the previous minutes- available on the website (scroll down)
Item 3: Committee Reports:
Item 4: Unfinished Business
· Calendar Updates –
o April 24 – Car Wash # 2 Auto Zone on 92 in DeLand (10-2)
o April 27 – State Concert MPA (University of Florida)
o May 6 – Final Concert, Elizabeth Hall 7:00PM
o May 11 – Band Banquet 6:00PM Stetson Room
o May 19– Band Parent Board Meeting to plan Incoming/Returning ’10 – ’11 Band Meeting
o May 22 – Graduation 4:00 PM Ocean Center – Band meets at DHS at 1:00. Will return to school around 7:00. Students should wear nice dress clothes.
o May 25 – Incoming/Returning ’10 – ’11 Band Student/Parent Meeting
· Band Banquet – Tickets $20.00 – Stetson Room in Carlton Union Building – Meat/Pasta Plate
RSVP needed by April 30th. Reservation form will be emailed and available in the band room.
Jan Roeder in charge of decorations.
· Officer Elections for next year – slate was approved unanimously
Co – Presidents – Matt and Carolann Allgood
Vice President – unfilled
Secretary – Patti Oaks
Treasurer – Barbara Chapman
Ways and Means – Russ Hibbard
Uniforms – Jan Roeder
Volunteer Coordinator – Michelle Applegate
Communication – Phyllis Williams
· FBA – (unanimously) decision to continue to sponsor this event for 2010.
Item 4: New Business
· Incoming/Returning ’10 – ’11 Band Student/Parent Meeting – May 25th – 7:00 pm – IMPORTANT meeting for all ’10-’11 Band students/parents – Plan to introduce new director and discuss important events for the coming year. Forms needed for all students will be available. Band Parent Board Officers will meet to plan this meeting on May 19th at 7:00 pm.
Item 5: Other Business
· Discussion about job descriptions for Band Parent Board Officers and Band By-laws – Mr. Shistle suggested that Board should wait to meet with new director and discuss procedures and workings of the Band Parent Association.
Item 6: For the Good of the Order
· Band Students have participated in several activities recently –
o Symphony Concert
o Stetson Concert
o State Solo and Ensemble – 17 Entries – all received a Superior or Excellent Rating!
Item 7: Next Meeting
May 25th
Item 8: Motion to Adjourn
Respectfully submitted,
Laura Manning
DeLand High School Band Parents Association Meeting Minutes 3/16/2010
Item 1: Welcome, Introduction of Guests, Members Present
Item 2: Reading of the previous minutes- available on the website
Item 3: Committee Reports:
Treasurer Report – Usable funds $301.56 – car wash funds not included – received a generous donation from a local lawyer to support our general band program.
Ways and Means – Discount Card Sale Day – will be selling at Lowe’s, Publix and Downtown DeLand – 9:00 - 1:00 – students can volunteer for a 2 hour shift. Will need 8 parent volunteers.
Communications
Uniforms
Volunteer
Item 4: Unfinished Business
Calendar Updates –
o March 28 – Jacksonville Symphony 3:00PM Peabody Auditorium
o April 7 – State Solo and Ensemble, Westport High School, Ocala (Times posted in band room)
o April 10 – Downtown Discount Card Fundraiser
o April 17 – Stetson University Symphonic Band Performance 7:00PM
o April 24 – Car Wash # 2 Auto Zone on 92 in DeLand (10-2)
o April 27 – State Concert MPA (University of Florida)
o May 6 – Final Concert, Elizabeth Hall 7:00PM
o May 11 – Band Banquet 6:00PM Stetson Room
o May 22 – Graduation 4:00 PM Ocean Center
o Chamber Concert: TBA (Chamber groups and Jazz Band)
· Officer Elections for next year – Vote will be held at the April Meeting
Returning officers :
Treasurer – Barbara Chapman
Ways and Means – Russ Hibbard
Uniforms – Jan Roeder
New officer nominations:
Co-Presidents – Matt and Carolann Allgood
Co – Vice President – _____________ (David Seilkop has expressed interest if a co-VP is found)
Volunteer Coordinator – Michelle Applegate
Communication – Phyllis Williams
Secretary – Patti Oaks
Item 4: New Business
· Bus(es) for Concert MPA: $800 per charter bus. Options? -= 71 people (15 over for one bus) – Russ Hibbard will check into getting an activity bus so that we will only have to charter one bus.
· Fundraising Ideas? Rummage Sale?
Direct Solicitation Letter
Coffee Sale
Pampered Chef Sale
Item 5: Other Business
FBA – intend on continuing the sponsoring of this event – will discuss more fully at April meeting.
Item 6: For the Good of the Order
Concert MPA Results
Symphonic Band – 1’s on stage – 2 in sight reading – overall 1
Concert Band – 3’s on stage – 2 in sight reading – programming caused Concert Band to play at the same time as much older band students.
Proud of all students and feel that they all played very well!
Item 7: Next Meeting April 20th
Item 8: Motion to Adjourn
Respectfully submitted,
Laura Manning
DeLand High School Band Parents Association Meeting Minutes 2/16/2010
Item 1: Welcome, Introduction of Guests – Intern Mr. Haynicz – Stetson University, trombone
Item 2: Reading of the previous minutes – approved as posted online
Item 3: Committee Reports:
Treasurer Report – report distributed as of 2/10
FBA Report – after paying an outstanding fee to city our profit was $1,865.96 not including revenue from ad sales. Some discussion followed about reducing overhead for future years (donations of food, et al.)
Ways and Means – open to suggestions for raising funds. Russ Hibbard would like to get an early start for next year’s discount card. If you have suggestions for businesses to be included on band card email Russ at r/hibbard@hotmail.com
Communications
Uniforms – cleaning of marching uniforms
Volunteer
Item 4: Unfinished Business
· Calendar Updates –
o Feb 25 – Pre-festival concert with Pine Ridge and Deltona. 7:00PM Elizabeth Hall at Stetson University
o March 4 – Academic Awards Banquet 7:00 PM DHS Auditorium (Jazz Band Only)
o March 5 – Symphonic Band Concert MPA at Lyman High School 8:40 PM Performance, Buses leave at 5:00 PM – 6 volunteers needed
o March 6 – Concert Band Concert MPA at Lyman High School 1:00 PM Performance – busses leave at 9:00 AM and will return at 5:30 PM.- 4 volunteers needed
o March 13 – YES Buffalo Philharmonic Orchestra 7:00PM Peabody Auditorium – 5 volunteers
o March 28 – Jacksonville Symphony 3:00PM Peabody Auditorium – 5 volunteers
o April 7 (tentative date) – State Solo and Ensemble, Westport High School, Ocala
o April 17 – Stetson University Symphonic Band Performance – 7:30 pm - mandatory
· Band Banquet –
o May 11, 6:00 pm, Stetson University, Carolann Allgood will check into securing facility. Jan Roeder in charge of decorating.
· Graduation – May 22, 4:00 pm
Item 4: New Business
· Officer Elections for Next Year – naming of willing candidates, those positions with multiple names will be voted on at next meeting – Vacant positions for next year – President, Vice President, Secretary, Communication, Volunteer, Community Liaison. Possible addition of a position of Field Parent to attend to students who become sick during band camp/marching practice, etc. Discussed responsibilities of offices. Hope to present a slate for voting at the next Band Parent meeting. Will sent out an email list of job descriptions seeking nominations for positions. Phyllis Williams expressed interest in the Communications position
· Fundraising for the current year – we are in dire need of a successful fundraiser that we can have nearing the end of the year (in addition to collecting overdue band fees), Car Wash – Auto Zone, Victoria Park Newsletter Distribution, Band Discount Cards,
· Fundraising ideas/initiatives for next year – revisit direct solicitation letter/brochure effectiveness, marching MPA effectiveness, other options to consider and begin planning – Concerts for special holidays, Century Club interested in supporting band, Banner ads for website,
· End-of-the-year fun trip – a “fun day” with students at a theme park (May 15?). This could be an incentive for students to participate in a final fundraiser??? (this item was tabled)
· State Solo and Ensemble - $7 per student in ensemble, $14 per solo.
Item 5: Other Business
Inventory of school instruments
Item 6: For the Good of the Order
· Color guard earned 2nd place in their division recently at the Fleming Island invitational two weekends ago
· Legendary Florida project – HS student performance at Athens Theater
· Friday, Saturday, 7:30 PM, Sunday 3:00 PM Stetson Opera $8 general admission
· Marvin Hamlish – winds/percussion students played in concert
Item 7: Next Meeting – March 16
Item 8: Motion to Adjourn
Respectfully submitted,
Laura Manning, Secretary
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